The request, built — send a self-managed board exactly what to answer
For managed HOAs you order through a portal. For Colorado’s 1,700 self-managed associations there’s no portal — the request goes to a volunteer board, and the quality of your request decides how fast the answer comes back. This builder generates a complete one: who you are, which unit, every item the closing needs answered, the fee authorization, and a respond-by date with the statutory clock stated — so the treasurer who opens it knows exactly what to do and by when. Start from the closing check or the directory and this builder arrives prefilled with the association’s registered contact; the statute’s mechanics live in the status-letter explainer.
Build the request
Send it to the association's registered agent — the directory record shows the current one. The board can answer with our free certification builder; the two tools match on purpose.
Questions people actually ask
Who can request a status letter from a Colorado HOA?
The unit owner or the owner's designee — in practice the buyer's title company handling the closing. The request should say who you are, which unit, and when you need the answer; the statute gives the association 14 calendar days from receipt.
How early should we request the status letter?
Three to four weeks before closing is standard practice — early enough for the 14-day statutory window plus a margin for a volunteer board that meets monthly. Self-managed associations have no portal or staff; the request lands on a neighbor's kitchen table.
What if the HOA doesn't respond in 14 days?
The statute has teeth that run in your favor: an association that fails to furnish the statement within 14 calendar days loses its lien for the assessments due as of the request. In practice, a follow-up call to the registered agent resolves most silences — the first request often simply didn't reach a current board member.
Where do we send the request for a self-managed HOA?
To the registered agent on the state's HOA registration roster — the address a title company can actually rely on. That's what this registry surfaces: find the association in the directory and the record card shows the agent and registered address.